This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).

 

Responsibilities will include, but are not limited to:

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
• Write and edit procedures, review calculations, and other project related documents in accordance with Sargent & Lundy's and/or client requirements
• Gather the appropriate information to generate reports for the projects you have been assigned
• Organize and maintain controlled documentation, including technical drawings, specifications, and records. Implement and enforce version control and document retention polices. Process document change requests and track approval workflows.
• Provide and track access to confidential documents. Maintain documents and directories for audits or compliance reviews.
• Work with internal stakeholders to collect, distribute, and update required documents.
• Assist with time entry and prepare expense reports for approval

We do not sponsor employees for work authorization in the U.S. for this position.

 

Essential skills and experience:

• This position requires a high school diploma (or equivalent) and three years of administrative experience.
• Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
• Proficiency with document management systems (e.g., SharePoint, Egnyte)
• Knowledge of version control practices and document lifecycle workflows.
• Document auditing and compliance tracking capabilities.
• Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft 365: Word, Excel, and PowerPoint.
• Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.

Valued but not required skills and experience:

• Some college level education in fields such as English, Writing or Journalism.
• Experience working in the Engineering and/or power industry field.
• Ability to prioritize and manage multiple document workflows.

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

 

Health & Wellness	Financial Benefits	Work-Life Balance
Health Plans: Medical, Dental, Vision Life & Accident Insurance Disability Coverage Employee Assistance Program (EAP) Back-Up Daycare FSA & HSA	401(k) Pre-Tax Commuter Account Merit Scholarship Program Employee Discount Program Corporate Charitable Giving Program Tuition Assistance First Professional Licensure Bonus Employee Referral Bonus	Paid Annual Personal/Sick Time (PST) Paid Vacation Paid Holidays Paid Parental Leave Paid Bereavement Leave Flexible Work Arrangements

$52,350.00 - $81,080.00

Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.

Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.